27 Best AI Scheduling Assistants & Calendars 2023 (Free & Paid)

In today’s fast-paced world, staying organized and efficient is more crucial than ever.

Enter the realm of AI Scheduling Assistants and Calendars, your ultimate partners in time management and productivity.

From handling intricate meeting schedules to streamlining social media content, these tools are a game-changer for professionals and individuals alike.

Dive into our curated list of the 27 Best AI Scheduling Assistants & Calendars of 2023 and discover how they can revolutionize your approach to every minute of your day.

What Are AI Scheduling Assistants?

what are ai scheduling assistant

AI scheduling assistants are innovative tools designed to streamline the process of organizing meetings, taking notes, and managing schedules.

These assistants, utilizing artificial intelligence, automate the tedious task of finding suitable meeting times by analyzing calendars and suggesting optimal slots.

Common features include integration with various calendars, automated email responses, personalized booking links, and synchronization across multiple platforms.

They can serve a diverse range of sectors including business, education, healthcare, and marketing, proving especially useful in managing social media content schedules.

These AI-powered tools are not just limited to scheduling – they also assist in organizing notes and facilitating more efficient meetings, thus enhancing productivity and time management in professional settings.

Benefits of AI-Powered Schedulers:

AI scheduling assistants offer numerous benefits that streamline both personal and professional scheduling tasks. Here’s a detailed look at their advantages:

  • Time Efficiency: By automating the scheduling process, these assistants drastically reduce the time spent on coordinating meetings. They can quickly analyze calendars to identify mutual availabilities, eliminating the back-and-forth emails typically involved in setting up meetings.
  • Improved Organization: AI assistants help keep schedules organized by automatically updating calendars. They can send reminders for upcoming appointments, ensuring important meetings or tasks are not overlooked.
  • Enhanced Collaboration: In team environments, AI scheduling assistants facilitate easier collaboration. They can coordinate among multiple members’ schedules to find suitable meeting times, fostering effective teamwork without the usual logistical challenges.
  • Reduced Scheduling Errors: With AI-driven precision, these tools minimize the risk of double-booking or scheduling conflicts. They provide real-time updates and changes, reducing human error in calendar management.
  • Increased Accessibility and Inclusivity: AI assistants often offer features like time zone recognition, making them ideal for coordinating meetings across global teams. This inclusivity ensures everyone is considered, regardless of their location.
  • Customizable User Experience: Many AI scheduling tools allow users to set preferences, such as working hours and buffer times between meetings. This customization ensures the scheduling aligns with personal work habits and productivity peaks.
  • Analytics and Insights: Some advanced AI scheduling tools offer analytics features, providing insights into how time is spent. This can help individuals and organizations optimize their schedules for better efficiency and productivity.
  • Integration with Other Tools: AI assistants often integrate seamlessly with other business tools and platforms, such as video conferencing software, CRM systems, and email clients. This integration streamlines workflow and reduces the need to switch between multiple applications.
  • Cost-Effectiveness: By automating the scheduling process, these tools can potentially reduce the need for administrative staff focused solely on scheduling tasks, leading to cost savings for businesses.
  • Flexibility and Mobility: With many AI assistants accessible via mobile apps, users can manage their schedules on the go, providing flexibility and ensuring they stay connected and organized no matter where they are.
  • Data Security and Privacy: Advanced AI scheduling tools are designed with data security and privacy in mind, ensuring sensitive calendar and meeting details are protected.

These benefits highlight how AI scheduling assistants are more than just a convenience – they are a strategic tool for optimizing time management, enhancing productivity, and streamlining workflows in various sectors.

Best AI Scheduling Assistants & Calendars:

Now that we know what AI schedulers, and their benefits are, let’s dive into the list of the best free and paid AI scheduling assistants and calendars:

1. Motion

Best For: Professionals and teams seeking an AI assistant for efficient scheduling and task management.

motion ai

Motion stands out as a top-tier AI meeting assistant and note-taker, perfect for those who value productivity and organization.

At its core, Motion is an intelligent platform that uses advanced AI to plan your day, schedule meetings efficiently, and generate optimal to-do lists.

Its AI capabilities shine in meetings, where it can assist with scheduling and note-taking, ensuring you stay on top of your agenda without hassle.

Beyond these features, Motion offers a comprehensive suite of tools designed to streamline your workflow. It guards your time for deep work, automatically blocks tasks on your calendar, and helps manage large projects with ease.

Its user-friendly interface brings everything into one place, reducing the need to juggle multiple apps or tools.

Whether you’re launching a side hustle, managing a busy team, or just trying to keep your personal life organized, Motion adapts to your needs, making it a versatile choice for a wide range of users.

Key Features:

  • Intelligent Calendar
  • Automatic Task Manager
  • Automatic Project Manager
  • Meeting Scheduler
  • Detailed Planning
  • Deep Work Blocks
  • Time Blocking
  • Team Project Organization
  • Prioritization of Tasks
  • View and Management of Schedules
  • Customizable Meeting Templates
  • Integration of Personal and Work Calendars.


motion ai pricing

Motion comes with 2 pricing options:

  • Individual: $19/mo
  • Team: $12/mo (per additional user)

There’s also a 7-day risk-free trial.

Try Motion

2. Reclaim AI

Best For: Teams looking for a comprehensive tool to automate scheduling and improve productivity.

Reclaim AI

Reclaim is a smart AI scheduling tool that’s great for busy teams needing to organize meetings and manage tasks efficiently.

It automates the scheduling process, finding the best times for meetings, tasks, and personal habits. In meetings, Reclaim shines by assisting with smart scheduling and note-taking, ensuring that important details are captured and organized.

It’s not just about scheduling meetings – Reclaim also helps manage personal habits and tasks, integrates seamlessly with various work tools, and enhances work-life balance by defending personal time.

This platform is more than just a scheduling tool, it’s a holistic solution for improving productivity and managing your workweek effectively.

Whether it’s optimizing team meetings, tracking personal habits, or syncing with your favorite work tools, Reclaim handles it all smartly.

Key Features:

  • AI Scheduling Automation
  • Smart 1:1 Meetings
  • Scheduling Links
  • Calendar Sync
  • Task Management Integration
  • Habit Tracking
  • Personal Time Tracking
  • People Analytics
  • Weekly Reports
  • Slack Status Sync
  • Working Hours Management
  • Time Tracking Analytics.


Reclaim AI pricing

Reclaim comes with 4 subscription plans:

  • Free: $0/mo
  • Starter: $8/mo
  • Business: $12/mo
  • Enterprise: $18/mo
Try Reclaim AI


Read Also: Best AI Writing Asssistants

3. Kronologic

Best For: Sales teams and professionals seeking efficient, AI-driven scheduling and lead management.


Kronologic stands out as a dynamic AI meeting assistant, especially for those juggling sales or lead conversion tasks.

It’s an AI-powered meeting scheduling platform that excels in automating the process of arranging meetings.

Kronologic does the heavy lifting by finding the best times for meetings, and its AI prowess shines in assisting with meetings and note-taking, ensuring no important details are missed.

But it’s not just about scheduling; Kronologic integrates smoothly across your tech stack, helping to manage contacts and orchestrate campaigns efficiently.

This platform is ideal for those who find themselves lost in the endless back-and-forth of traditional scheduling.

With Kronologic, you get an efficient, AI-driven assistant that takes the guesswork out of meeting coordination, allowing you to focus on what really matters – the meetings themselves.

Key Features:

  • AI-Powered Meeting Scheduling
  • Automated Lead Qualification
  • Customizable Email Templates
  • Integration with Tech Stack
  • Automated Follow-Ups
  • AI Negotiation of Meeting Times
  • Personalized Messaging
  • Cross/Upsell Campaign Management
  • Meeting Conversion Optimization
  • Scheduling Link Creation
  • Real-Time Calendar Sync
  • Engagement Tracking and Analytics.


kronologic pricing

Kronologic comes with 4 paid pricing plans:

  • Individual: $6/mo
  • Small Team: $112/mo
  • Teams: $1000/mo
  • Enterprise: Custom Pricing
Try Kronologic

4. Trevor AI

Best For: Individuals and professionals seeking a smart, intuitive way to manage tasks and time through effective time-blocking.

trevor ai

Trevor AI is a practical AI assistant designed for effective task planning and time management.

It uses a time-blocking approach, which means it helps you allocate specific time slots to tasks in your calendar. This method is great for staying focused and organized.

Trevor AI excels in helping you plan your day by visually managing your tasks and minimizing distractions.

It’s not just about setting reminders, Trevor AI intelligently suggests durations for tasks, crafts action plans, and keeps you on track with overdue items.

What makes Trevor AI a convenient platform is its ability to integrate with various task management tools and calendars, providing a seamless experience.

Whether you’re juggling work tasks, personal errands, or looking to dedicate time to deep work, Trevor AI is equipped to handle it all with ease.

Key Features:

  • Time Blocking
  • Task Planning and Tracking
  • Smart Scheduling Suggestions
  • Deep Work Facilitation
  • Automatic Duration Assignment for Tasks
  • Real-Time Task and Calendar Sync
  • Todoist and Google Calendar Integration
  • Multi-Platform Availability (Mobile, Tablet, Desktop)
  • GDPR-Compliant Data Security
  • Personal and Work Task Management
  • Visual Task Management
  • Flexibility in Task Rescheduling and Prioritization.


trevor ai pricing

Trevor AI comes with a Free plan and a Pro plan.

While the free plan works great for one account, Pro plan allows you to integrate multiple accounts and enjoy enhanced features.

Here are the Pro plan options:

  • Monthly: $3.99/mo
  • Yearly: $23.99/yr
Try Trevor AI

5. Clockwise

Best For: Teams and individuals seeking an AI tool to optimize their schedules and create uninterrupted focus time.


Clockwise is a smart AI scheduling and calendar automation tool, designed to coordinate your workday according to your preferences, your team’s, and your company’s.

It offers a unique approach to planning by understanding individual work patterns and productivity peaks, crafting schedules that enable users to perform their best.

Clockwise is particularly adept at managing flexible meetings, such as one-on-ones, and automatically reschedules them for optimal efficiency.

It also creates blocks of uninterrupted Focus Time, crucial for deep work and minimizing distractions.

This integration with tools like Slack and Asana further ensures that your Focus Time is protected, making Clockwise a valuable asset for anyone looking to optimize their workday.

Key Features:

  • AI-Driven Scheduling Optimization
  • Flexible Meeting Management
  • Focus Time Creation
  • Integration with Slack and Asana
  • Real-Time Calendar Synchronization
  • Smart Meeting Rescheduling
  • Customizable Preferences for Scheduling
  • Analytics Dashboard for Team Bandwidth
  • Protection of No-Meeting Days
  • Scheduling Links for External Meetings
  • Multi-Team Schedule Coordination
  • Cross-Functional and Cross-Time Zone Scheduling.


clockwise pricing

There are 4 subscription plans associated with Clockwise:

  • Free: $0/mo
  • Pro: $6.75/mo
  • Business: $11.50/mo
  • Enterprise: Custom Pricing
Try Clockwise

6. Scheduler AI

Best For: Businesses and professionals looking for an AI tool to automate and optimize the scheduling process across multiple channels.


Scheduler AI is an advanced AI appointment setter designed to streamline meeting coordination.

It’s more than just a basic scheduling tool – Scheduler AI engages with leads via email and text message, converting interactions into scheduled meetings quickly and efficiently.

This tool stands out for its ability to track and remind attendees, automatically rescheduling as needed to ensure high show rates.

It’s particularly adept at coordinating meetings across teams and time zones, handling the scheduling logistics for you.

Scheduler AI’s strength lies in its ability to interpret scheduling requests in natural language and turn them into actionable items, making it a breeze to use.

Whether you’re coordinating internally with team members or externally with clients, Scheduler AI simplifies the process, saving time and reducing the hassle of back-and-forth communication.

Key Features:

  • AI-Powered Appointment Setting
  • Email and Text Message Coordination
  • Automatic Meeting Tracking and Reminders
  • Instant Rescheduling
  • Multi-Team and Timezone Coordination
  • Natural Language Processing
  • Integration with Multiple Communication Channels
  • Internal and External Meeting Coordination
  • Calendar Holds to Prevent Double Booking
  • Video Conferencing Integration
  • Unlimited Calendar Synchronization
  • Enhanced Security and Data Privacy.


scheduler.ai pricing

Scheduler AI comes with 3 pricing options:

  • Co-Pilot: $20
  • Auto-Pilot: $35
  • Enterprise: Custom Pricing
Try Scheduler AI

7. Sidekick AI

Best For: Busy professionals and teams looking for an easy-to-use scheduling tool that automates the meeting setup process.

sidekick AI

Sidekick AI is a practical and efficient scheduling assistant that leverages AI and language processing to make scheduling meetings straightforward and hassle-free.

Unlike traditional methods that can be time-consuming, Sidekick AI simplifies the process, allowing you to schedule meetings effortlessly through email forwarding, custom scheduling pages, or direct scheduling commands.

It’s particularly useful for team scheduling, where coordinating multiple calendars can be complex. What really sets Sidekick AI apart is its machine learning and language processing capabilities.

It can interpret email content, check your availability, and set up meetings accordingly. This makes it an invaluable tool for anyone who needs to manage a busy schedule with minimal effort.

Key Features:

  • Email Forwarding for Scheduling
  • Customizable Scheduling Pages
  • Direct Scheduling Commands
  • AI-Powered Language Processing
  • Team Scheduling Pages
  • Integration with Popular Tools (Microsoft Teams, Google Calendar)
  • Automatic Reminders
  • Calendar Event Creation
  • Meeting Invites Management
  • Machine Learning for Scheduling Efficiency
  • Group and Individual Scheduling Options
  • Custom Branding Options.


sidekick AI pricing

Sidekick comes with 2 pricing options:

  • Hero Plan: Free
  • Superhero Plan: $5/mo
Try Sidekick AI


Related: Best AI Article Rewriters

8. SkedPal

Best For: Professionals and teams who require an adaptive and integrated approach to task and calendar management.


SkedPal is a dynamic AI scheduling tool designed to make your calendar management effortless and efficient.

It’s a powerful blend of task management and calendar integration, using intelligent algorithms to plan and adjust your schedule.

This AI assistant takes the burden of manual planning off your shoulders, allowing you to focus on actual task execution.

It excels in its ability to adapt to changes, ensuring that your schedule remains optimized even when unexpected changes occur.

For those who find themselves constantly adjusting their calendars, SkedPal offers a solution that aligns with your personal and professional priorities, enabling a more structured and focused approach to managing time.

Key Features:

  • Intelligent Time Blocking
  • AI-Powered Scheduling Algorithms
  • Integration with Major Calendar Apps
  • Task Prioritization Tools
  • Automated Rescheduling for Changes
  • Outline for Organizing Tasks and Projects
  • Rich Text Notes and File Attachments
  • Support for Infinite Nested Lists
  • Real-Time Synchronization with Task Management Tools
  • Personalized Scheduling Preferences
  • Visual Calendar Overview
  • Team Collaboration through Asana Integration.


skedpal pricing

Skedpal offers 2 paid plans:

  • Monthly: $14.95/mo
  • Yearly: $9.95/mo

There is also a 14-day free trial

Try Skedpal

9. Calendly

Best For: Individuals and teams seeking a streamlined, customizable, and integrative scheduling experience.


Calendly stands out as a user-friendly scheduling platform, making the process of arranging meetings straightforward and efficient.

It’s not just about finding the right time for a meeting; Calendly also excels in its integration capabilities, seamlessly connecting with over 100 tools to enhance your workflow.

From setting up meetings with clients to coordinating team gatherings, its ease of use is evident. You can tailor your availability, set rules for scheduling, and even automate pre- and post-meeting communications.

Calendly isn’t just a tool for arranging appointments – it’s a comprehensive solution for managing interactions and enhancing productivity, regardless of your field or team size.

Key Features:

  • Connect Up to Six Calendars
  • Customizable Availability Tools
  • Scheduling Link Sharing
  • Automated Communication Templates
  • Instant Meeting Scheduling
  • Integration with 100+ Tools
  • Customizable Team-Based Scheduling
  • Real-Time Analytics and Reporting
  • CRM Integration
  • Embedding Scheduling on Websites
  • Mobile and Browser App Support
  • Payment Processing Integration (Paypal, Stripe).


calendly pricing

Try Calendly

10. Mayday

Best For: Individuals and teams seeking an AI-driven, adaptive app for efficient task and schedule management.


Mayday is a free desktop and mobile App that presents an innovative approach to managing schedules and tasks, combining a calendar, task manager, and AI scheduling assistant into one platform.

It’s particularly adept at understanding and adapting to your scheduling preferences, making it an excellent tool for organizing and optimizing your day.

Whether you’re looking to streamline team meetings or prioritize personal tasks, Mayday’s AI capabilities ensure that everything is scheduled at the most opportune times.

The platform’s standout features include auto-scheduling, AI-assisted task management, and dynamic rescheduling, accommodating shifts in priorities seamlessly.

This makes Mayday not just a scheduling tool but a smart assistant that evolves with your changing schedule.

Key Features:

  • Auto-scheduling for meetings and tasks
  • Learning from user preferences and productivity patterns
  • Streamlined team scheduling
  • AI-scheduled tasks management
  • Automatic and one-click rescheduling
  • AI-powered scheduling links
  • Upcoming Chat Assistant feature
  • FYI Events for minimizing clutter
  • Customizable Time Windows
  • Smart Tags for event categorization
  • Calendar Sync across multiple platforms
  • Buffer Time for managing event transitions.
Try Mayday

11. Schedule.cc

Best For: Businesses seeking an efficient and integrated scheduling system to enhance client interactions and streamline appointment management.


Schedule.cc offers a sophisticated yet user-friendly AI assistant for scheduling meetings and managing tasks.

This platform excels in reducing the back-and-forth of email scheduling and integrates effortlessly with CRM systems to prevent any scheduling conflicts.

It’s available as an easily accessible online tool, making it convenient for users to manage their schedules from anywhere.

Notably, Schedule.cc facilitates seamless video conferencing through 500Conference and offers an array of features like automated reminders and payment collection before appointments.

Its flexibility and comprehensive feature set make it an ideal choice for businesses looking to optimize their scheduling processes.

Key Features:

  • Online scheduling for increased appointment generation.
  • Embeddable calendars in websites and emails.
  • HD audio and video calling via 500Conference.
  • Calendar synchronization with Google, Outlook, and iCal.
  • Automated appointment reminders.
  • AI chatbot integration for faster lead capture.
  • Appointment scheduling post payment confirmation.
  • Gmail scheduling extension.
  • Event scheduling software.
  • Customizable client portals.
  • Multi-location scheduling capability.
  • Comprehensive reporting tools.


Schedule.cc pricing

Schedule.cc comes with 2 pricing options:

  • Cloud: $14.99
  • Enterprise: $74.99

It also offers a 14-day trial.

Try Schedule.cc

13. Scheduleify

Best For: Individuals seeking a mobile solution to streamline daily planning and task management with personalized scheduling.


Scheduleify stands out as a free multifaceted AI scheduling tool, designed to enhance productivity by generating the most effective daily schedules.

This platform, available as a mobile app, intelligently molds your agenda according to personalized rules you set. It’s an all-in-one solution encompassing a schedule maker, day planner, task manager, calendar, and reminder system.

Scheduleify offers a unique design for a pleasant user experience, making it easier to manage daily tasks.

Its AI algorithms are designed to create optimal timings for tasks, ensuring efficient utilization of every minute.

The platform also includes features like Focus Mode for distraction-free work and smart alarms to start your day right, enhancing overall productivity and organization.

Key Features:

  • Readymade daily schedules.
  • Customizable scheduling rules.
  • Task organization using categories.
  • Focus Mode for concentrated work.
  • Performance tracking with statistics.
  • Ringing notifications for task reminders.
  • Cloud and device data backup.
  • Recurring and automatic smart alarms.
  • Sleep duration customization.
  • Goal setting for different days.
  • Exclusion of specific categories.
  • Ongoing in-app task widget.
Try Scheduleify

14. Loopin AI

Best For: Customer-facing teams seeking an AI tool for efficient meeting management and relationship maintenance.


Loopin AI is an innovative platform designed to streamline your meeting experience, suitable for both mobile and desktop usage.

It’s a comprehensive AI assistant that goes beyond traditional calendar management. With Loopin AI, you get smart suggestions for scheduling meetings, tasks, and even networking opportunities.

The platform’s strength lies in its meeting assistant feature, which prepares you for upcoming meetings by connecting relevant discussions and providing summarized contexts.

Furthermore, Loopin AI excels in creating detailed discussion summaries, transcribing, and summarizing meetings in your tone.

It can also generate meeting agendas and templates automatically, and manage your calendar efficiently by handling scheduling and rescheduling.

The Spotlight Assistant is another standout feature, answering any queries related to your calendar.

For teams focused on customer interaction, Loopin AI offers concise meeting summaries, automated recaps, and a conversational assistant, making it a powerful tool for maintaining relationships and staying organized.

Key Features:

  • AI-driven event planning.
  • Automated meeting assistance.
  • AI-powered discussion summaries.
  • Auto-generated meeting outlines.
  • Relationship reminders and scheduling.
  • Comprehensive calendar management.
  • Importing previous conversations for context.
  • Spotlight Assistant for calendar queries.
  • Automated meeting summary transcriptions.
  • Contextual connection of related meetings.
  • Conversational style chat for meeting details.
  • Seamless integration with popular tools like Slack, HubSpot, and Notion.


loopin pricing

Loopin offers 4 subscription options:

  • Loopin: Free
  • Loopin PRO: $12/mo
  • Loopin AI: $16/mo
  • Loopin Enterprise: Custom Pricing
Try Loopin

15. CalendarHero

Best For: Busy professionals seeking an efficient and intelligent solution for automating meeting scheduling and gaining valuable insights into attendees.


CalendarHero stands out as a versatile AI scheduling assistant, ideal for both desktop and mobile use, designed to make meeting coordination effortless.

This platform is more than just a calendar; it’s a smart tool that automates meeting scheduling, integrating seamlessly with various video conferencing tools like Zoom, Google Meet, and Microsoft Teams.

CalendarHero shines in offering detailed attendee insights, pulling data from your ATS or CRM to ensure you’re well-prepared for every meeting.

Its automated scheduling feature efficiently handles calls and group meetings, eliminating the tedious back-and-forth of traditional scheduling.

Powerful integrations with your tech stack simplify meeting-related tasks, and the platform’s intuitive design enhances user experience, making it a perfect tool for busy professionals.

Key Features:

  • Automated remote meeting scheduling.
  • Detailed attendee insights from ATS/CRM.
  • Comprehensive automated scheduling for various meeting types.
  • Integration with major video conferencing tools.
  • Powerful tech stack integrations.
  • One-click scheduling links.
  • Customizable meeting types and templates.
  • Automated meeting reminders and notifications.
  • Smart time zone detection and buffer settings.
  • Unlimited calendar synchronization.
  • Secure enterprise-grade features.
  • Insightful meeting metrics and reports.


calendarhero pricing

CalendarHero comes with 3 subscription plans:

  • Basic: Free
  • Professional: $8/mo
  • Team: $12/mo
Try CalendarHero

16. TimeHero

Best For: Remote teams and individuals seeking an intelligent, adaptive solution for task and project management.


TimeHero offers a dynamic and AI-driven scheduling solution, designed for both teams and individuals, particularly those working remotely.

It stands out by not just managing tasks, but also by automatically planning when to work on them based on real-time availability.

This includes planning daily tasks, projects, and even recurring work, adapting to changes in schedules or priorities. TimeHero’s platform provides smart project management, automatic task scheduling, and effective time tracking, all in one intuitive interface.

This makes it an excellent tool for anyone looking to automate their workflow and ensure tasks are completed efficiently.

Adaptive planning is a key feature, adjusting schedules to accommodate last-minute meetings or changes.

Key Features:

  • Automatic planning of daily tasks and projects.
  • Smart project management tools.
  • Integrated time tracking.
  • Adaptive workflows that adjust to changes.
  • Easy task input with integrations and templates.
  • Risk detection for approaching deadlines.
  • AI-powered forecasting for project planning.
  • Real-time capacity and workload tracking.
  • Reusable smart workflow templates.
  • Autonomous recurring task scheduling.
  • Integration with Google, Microsoft, and over 1000 other apps via Zapier.
  • Built-in tools for prioritizing and organizing tasks.


timehero pricing

Timehero offers 3 pricing options with a 7 day trial:

  • Basic: $4.60/mo
  • Professional: $10/mo
  • Premium: $22/mo
Try Timehero

17. Sign In Scheduling (Formerly 10to8)

sign in scheduling

Best For: Organizations looking for a comprehensive and accessible solution to manage and optimize the full spectrum of appointment scheduling.

Sign In Scheduling is an innovative platform designed to streamline the entire appointment lifecycle, from booking to arrival.

It stands out for its ability to manage bookings effectively, especially in settings where appointments are crucial, and missed ones have significant consequences.

The AI-driven system supports SMS, email, and voice automated reminders, reducing no-shows by up to 90%. This functionality not only frees up administrative time but also enhances customer convenience, allowing them to book, reschedule, or inquire about appointments effortlessly.

Sign In Scheduling is also WCAG-compliant, ensuring accessibility for all users, and provides comprehensive data insights for improved decision-making.

With capabilities such as centralized control over business locations, services, and staff, and integrations with Google, Exchange, and Office365, it is an all-encompassing solution for appointment management.

Key Features:

  • Automated SMS, email, and voice appointment reminders.
  • AI-powered customer messaging for efficient communication.
  • WCAG-compliant for universal accessibility.
  • Centralized control for managing multiple business locations and services.
  • Bulk edit and update capabilities.
  • Comprehensive data reporting for actionable insights.
  • GDPR, HIPAA, CCPA, and ISO 27001 compliance.
  • Integration with Sign In App for a complete visitor experience.
  • Seamless sync with Google, Exchange, and Office365 calendars.
  • Zoom, Microsoft Teams, and Google Meet integrations for virtual services.
  • Customizable online booking pages for enhanced customer experience.
  • Smart Messaging for automated client communication.


sign in scheduling pricing

Sign in Scheduling comes with two paid yearly plans, with a 14-day free trial:

  • Standard: $460/yr
  • Pro: $612/yr

Note that plans may vary based on your location.

Try Sign in Scheduling

18. CoSchedule

Best For: Marketing teams seeking a comprehensive, AI-enhanced solution for content planning, social media scheduling, and project management.


CoSchedule stands out as an all-in-one AI marketing calendar, particularly effective for content and social media management.

It simplifies the often chaotic process of marketing by providing tools for organizing various aspects of marketing in one central location.

CoSchedule excels in automated scheduling for social media and content projects, helping to maintain a consistent marketing strategy.

Its AI-powered features like the Headline Studio and Marketing Intelligence Assistant optimize content for engagement and SEO, and generate ideas, making it an invaluable tool for marketers.

Additionally, CoSchedule offers robust integrations with popular marketing tools, ensuring seamless workflow management.

Key Features:

  • AI-powered marketing calendar.
  • Social media campaign scheduling and management.
  • Content calendar for task and project visibility.
  • Headline Studio for SEO-optimized content creation.
  • Actionable Marketing Institute for on-demand marketing courses.
  • AI Social Assistant for idea generation and social message writing.
  • Social Message Optimizer for crafting engaging social content.
  • Automated social publishing features.
  • ReQueue for social content republishing.
  • Detailed social engagement and campaign reports.
  • Customizable social templates.
  • Best Time Scheduler for optimal post timing.


coschedule.com pricing

There are 4 subscription plans associated with CoSchedule:

  • Free Calendar: $0/mo
  • Social Calendar: $19/mo
  • Content Calendar: Custom pricing
  • Marketing Suite: Custom pricing
Try Coschedule

19. Ocoya

Best For: Businesses and marketers seeking an AI-powered solution for comprehensive social media management and content generation.


Ocoya is a unique AI-driven platform, primarily focusing on social media management and content creation.

It integrates the capabilities of AI writing, akin to ChatGPT, with the design ease of Canva and the scheduling proficiency of Hootsuite.

Ocoya stands out by offering AI-assisted writing in multiple languages and providing a range of tools for effective social media management.

This includes automated scheduling, analytics, and an extensive library of templates for image and video creation. It is particularly adept at generating engaging marketing text, captions, and hashtags, simplifying the content creation process.

Ocoya’s integration with numerous social media platforms ensures a streamlined and efficient approach to managing a diverse range of social media accounts.

Key Features:

  • AI Writing Assistant for content generation.
  • Automated social media scheduling.
  • Analytics for social media performance tracking.
  • Template library for image and video creation.
  • AI-generated captions and hashtags.
  • Integration with major social media platforms.
  • Collaboration tools for team management.
  • E-commerce integration for product promotions.
  • Link shortener for concise social media posts.
  • AI copywriter for diverse marketing needs.
  • Drag-and-drop design tools for easy content creation.
  • Bulk publishing with action links and AI prompts.


Ocoya pricing

Ocoya comes with 4 subscription plans:

  • Bronze: $15/mo
  • Silver: $39/mo
  • Gold: $79/mo
  • Diamond: $159/mo
Try Ocoya

20. Celayix

Best For: Businesses seeking an AI-powered scheduling solution for efficient employee management and reduced scheduling complexity.


Celayix stands out as an advanced employee scheduling and workforce management solution, utilizing AI to streamline complex scheduling tasks.

It excels in generating efficient schedules by considering employee availability, skill sets, and performance, significantly reducing the manual effort involved.

Celayix offers a robust set of features for managing sudden changes like sick calls or no-shows, automatically finding and notifying suitable replacements.

Its mobile app enhances communication with features like self-scheduling and shift swapping. Additionally, the platform includes tools for managing overtime, ensuring compliance with scheduling rules, and integrating with various payroll and billing systems.

Celayix’s use of AI and machine learning for optimal schedule creation and its capabilities in managing time and attendance make it a comprehensive solution for modern workforce management.

Key Features:

  • AI-powered scheduling.
  • Automated shift replacements.
  • Mobile app for employee communication.
  • Overtime control and alerts.
  • Compliance with scheduling rules.
  • GPS and AI-verified facial recognition for attendance.
  • Integration with payroll and billing systems.
  • Time and attendance tracking.
  • Self-scheduling and shift bidding for employees.
  • Real-time shift notifications.
  • Geofencing for accurate time tracking.
  • Customizable rules for scheduling and workforce management.


celayix pricing

Celayix offers 4 payment plans. However, they are confidential, and you will need to contact sales to get the custom pricing quote.

Try Celayix

21. MeetFox

Best For: Professionals and businesses seeking an all-in-one solution for efficient meeting scheduling, online video calling, and payment processing.


MeetFox offers a comprehensive solution for business professionals seeking an efficient way to manage meetings and client interactions.

It streamlines the process of scheduling, hosting video calls, and managing payments, all within a single platform.

One of MeetFox’s standout features is its ability to simplify client appointments, offering an in-browser video call feature that requires no downloads, making it highly accessible for clients.

Moreover, MeetFox provides the convenience of instant payments and integration with multiple payment gateways.

Its user-friendly interface and customizable booking pages make it an ideal tool for various professionals, from coaches and consultants to service providers.

Overall, MeetFox is an all-in-one platform that significantly reduces the time spent on administrative tasks, allowing more focus on client interactions and business growth.

Key Features:

  • Customizable booking pages.
  • Seamless scheduling linked to personal calendars.
  • In-browser video call functionality.
  • Instant payment processing.
  • Integration with multiple payment gateways.
  • Automated meeting reminders.
  • Support for multiple time zones.
  • No-download required for video calls.
  • Screen sharing capabilities.
  • Meeting recording options.
  • Cancellation policy customization.
  • Integration with tools like Stripe, Zapier, HubSpot, and more.


MeetFox pricing

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22. Pick.co

Best For: Professionals and businesses seeking an efficient and user-friendly scheduling tool with AI-driven availability matching.


Pick.co is a streamlined scheduling tool that simplifies the process of organizing meetings.

By allowing users to set their availability and share a custom URL, it empowers others to select a suitable time for meetings, thus reducing the back-and-forth typically associated with scheduling.

The platform’s AI component plays a crucial role in finding mutual availabilities among participants, ensuring that scheduling is efficient and conflict-free.

This makes Pick.co an ideal solution for professionals who value simplicity and effectiveness in their scheduling tools.

It integrates smoothly with popular email platforms like Gmail and Office 365, making it a convenient choice for various business needs.

Key Features:

  • Customizable time slots and availability settings.
  • Personalized scheduling URL for easy sharing.
  • Automatic calendar syncing with Gmail and Office 365.
  • AI-driven mutual availability finder.
  • Intuitive user interface for easy scheduling.
  • Automatic booking and email notifications.
  • Compatibility with multiple calendars.
  • Seamless scheduling page integration in emails.
  • Availability sharing through various channels.
  • Efficient and hassle-free meeting setup process.


pick.co pricing

Pick comes only with one pricing option, and that is $9 per month.

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23. Bookafy

Best For: Businesses of all sizes looking for a comprehensive and user-friendly scheduling solution with robust features and integration capabilities.

bookafy Bookafy stands out as a versatile and user-friendly scheduling software that caters to various business sizes, from solo entrepreneurs to large corporations.

Its simplicity is one of its greatest strengths, offering an intuitive user interface that provides full access to all features without overwhelming the user.

Bookafy’s integration capabilities, particularly with popular video conferencing tools like Zoom and Webex, make it an excellent choice for businesses transitioning to more online interactions.

Additionally, its robust features, including rule-based logic, open API for custom integrations, and a focus on customer acquisition and retention, demonstrate its versatility in meeting diverse business needs.

Overall, Bookafy streamlines the scheduling process, enhancing customer experience and reducing the administrative burden on businesses.

Key Features:

  • Simple and intuitive user interface.
  • Integration with Zoom, Cisco Webex, Teams, Skype, and GoToMeeting.
  • Automated fetching of unique meeting links.
  • Customizable booking pages.
  • Real-time calendar syncing.
  • Automated meeting reminders.
  • Support for multiple time zones.
  • Open API for custom integrations.
  • White label rebranding options.
  • Embed function with custom colors and fonts.
  • SMS reminders and customized messaging.
  • Sync options with Outlook, Exchange, iCloud, Google Calendar, and more.


bookafy pricing

Bookafy comes with 3 simple pricing plans:

  • Free Plan: Free
  • Pro Plan: $9/mo
  • Pro+ Plan: $13/mo
Try Bookafy

24. Doodle

Best For: Professionals and teams seeking a simple yet powerful scheduling tool that integrates well with popular apps and offers secure, efficient meeting management.


Doodle is a dynamic and efficient scheduling tool that simplifies the process of organizing meetings and collaborations.

It’s designed for professionals across various sectors, including recruitment, sales, education, and non-profits. With Doodle, you can swiftly schedule meetings for individuals or large teams, ensuring that everyone’s calendar aligns seamlessly.

It stands out for its ease of creating invites, integrating automatic video conferencing links, and offering enterprise-level security.

Furthermore, Doodle’s ability to integrate with popular tools like Zoom, Microsoft Teams, and Google Meet, among others, makes it a versatile choice for modern professionals who value simplicity and efficiency in their scheduling tools.

Key Features:

  • Simple and intuitive invite creation.
  • Automatic video conferencing links.
  • Integration with Zoom, Microsoft Teams, and Google Meet.
  • Customizable booking pages.
  • Real-time calendar syncing.
  • Meeting reminders and follow-ups.
  • Flexibility across different time zones.
  • Easy coordination with internal and external parties.
  • Enhanced collaboration features.
  • Improved communication with automated reminders.
  • User-friendly interface for efficient organization.
  • Seamless integration with various business tools.


doodle pricing

Doodle offers 4 pricing options:

  • Free: $0
  • Pro: $6.95/mo
  • Team: $8.95/mo
  • Enterprise: Custom pricing
Try Doodle

25. Cal AI

Best For: Professionals and teams seeking an AI-driven scheduling tool that simplifies meeting management and integrates seamlessly with various digital tools.


Cal AI stands out as an innovative AI meeting assistant and note-taker, simplifying the scheduling process with advanced technology.

This platform offers a seamless integration of email to AI interaction, where users can effortlessly book, reschedule, and inquire about meetings.

Its AI capabilities extend to finding the availability of other individuals, suggesting alternative times, and handling rescheduling requests.

Besides these intelligent scheduling features, Cal AI provides transcription and summary services within its video conferencing tool, enhancing meeting efficiency.

The platform is also customizable, allowing users to integrate it with various calendars and video conferencing tools, ensuring a cohesive and efficient scheduling experience.

Key Features:

  • AI-powered email to schedule conversion.
  • Automatic rescheduling and time suggestion.
  • Customizable user profiles with Cal.com links.
  • Integration with multiple calendars.
  • Video conferencing tool with transcription and summary.
  • Customizable routing forms for information processing.
  • Workflow automation for reminders and notifications.
  • Recurring event scheduling.
  • Stripe integration for payment processing.
  • Round robin scheduling for meeting distribution.
  • Open API for custom integrations.
  • Flexible and versatile use cases from individual to enterprise level.


cal.com pricing

Cal AI comes with 4 subscription options:

  • Individuals: $0/mo
  • Teams: $12/mo
  • Enterprise: Custom Pricing
  • Platform: Custom Pricing
Try Cal AI

26. Callendo

Best For: Professionals seeking a dynamic scheduling tool that combines efficient planning with the personal touch of video messaging.


Callendo stands as a unique AI assistant that combines video messaging and scheduling in one platform.

This innovative approach allows users to not only schedule meetings but also embed personalized video messages alongside the scheduling page, enhancing communication.

Callendo’s user-friendly interface makes it easy to synchronize calendars, manage availability, and integrate personal touches into the booking process.

It’s a robust tool for anyone looking to blend video interaction with efficient scheduling.

Whether it’s for business meetings, client interactions, or team coordination, Callendo streamlines the process with a blend of visual engagement and practical scheduling.

Key Features:

  • Video message recording and sharing.
  • Integration with popular video conferencing tools (Zoom, Teams, Google Meet).
  • Personalized scheduling pages.
  • Calendar synchronization.
  • Email and text invitation capabilities.
  • Customizable availability settings.
  • Analytics for appointment tracking.
  • Scheduling automation on websites and emails.
  • Increased booking rates with video embedding.
  • User-friendly interface for easy management.
  • QR code generation for events.
  • Multi-language support.


callendo pricing

Callendo comes with 3 subscription plans:

  • Free: $0/mo
  • Professional: $29.00/mo
  • Business: $49.00/mo
Try Callendo

27. Calendar.com

Best For: Professionals and teams seeking a smart, AI-driven scheduling solution for efficient meeting coordination.


Calendar.com is a versatile scheduling platform that integrates AI technology to simplify meeting coordination and note-taking.

The platform’s AI capabilities enhance productivity by learning user preferences over time, thereby optimizing the scheduling process.

Calendar.com allows for the creation of customized time slots, sharing of personalized scheduling links, and automatic syncing of scheduled meetings with your calendar, eliminating the need for back-and-forth emails.

Its intuitive interface makes it easy for individuals and teams to manage appointments and meetings efficiently.

Whether you’re coordinating with a large team or managing personal appointments, Calendar.com adapts to your scheduling needs, making it an essential tool for effective time management.

Key Features:

  • AI-driven scheduling optimization.
  • Customizable time slots for meetings.
  • Personalized scheduling links.
  • Automatic calendar syncing.
  • Online scheduling made simple.
  • Calendar analytics for productivity insights.
  • Round-robin team scheduling.
  • Find a Time feature for easy meeting setup.
  • Unified online calendar interface.
  • One-click scheduling.
  • Time zone recognition.
  • Advanced team analytics.


calendar.com pricing

There are 4 subscription plans with Calendar.com:

  • Basic: $0/mo
  • Standard: $20/mo
  • Pro: $24/mo
  • Enterprise: Custom pricing
Try Calendar.com

Final Words:

In conclusion, AI scheduling assistants and calendars represent a significant leap in managing time and tasks efficiently in 2023.

These tools, with their diverse range of features, cater to various needs, from organizing meetings to managing social media content.

They’re not just about saving time; they’re about enhancing productivity and bringing a new level of organization to our professional and personal lives.

Whether you’re a busy professional, a social media manager, or someone looking to streamline their daily schedule, the right AI assistant can be a game-changer, simplifying complexities and bringing a well-ordered structure to your busy life.